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佐賀大学国際交流推進センター Saga University Center for Promotion of International Exchange Japanese StudentsForeign StudentsStaffAbout the Centeren Language EnglishJapanese Appearance Tutor System for International StudentsGuideline Essentials Main Task of TutorGuideline Essentials Main Task of TutorPurposeA tutor is to help Saga University international students adapt themselves to study/research and the circumstance at Saga University. A tutor should help with an international student’s daily issue, language problems and specialized academic matters under the guideance of a supervisor.Eligible International StudentsIn principle, international students who has been in Japan for under a year since they arrived in Japan are eligible for requesting for a tutor. However, even though it’s less than a year since they arrived in Japan, if they have stayed in Japan for more than a year in the past, they are not eligible.Eligibility for becoming a tutorIn principal, they have to be recommended by a supervisor of tutee from regular students related to tutee’s major field of study. However, if an international student becomes a tutor, he/she has to have been in Japan for over a year. When a tutor is recognized as an excellent tutor, he/she can tutor up to two tutees at the same time. And also, in consideration of burden to a tutor, two tutors can take care of a tutee by the judgement of a supervisor.Procedures for TutorA student who is recommended to be a tutor by a supervisor needs to take the following procedures in the first month of tutoring. (Please note that if you tutor another student, you will need to register again.)Letter of Consent for International Student’s TutorTransfer Request Form(English)Submission Letter of My Number CardCopy of the first page of bank book (only if an international student become a tutor)Copy of Residence Card (only if an international student become a tutor)What to Submit Every Month(Submit the followings to International Affairs Division by the 10th of the next month you worked) ※For the implementation report sheet for March, submit it by mid-March (We will ask you tutors)Work report →Sample (PDF 58 KB)Tutor’s Class Schedule Sheet (Print out via LiveCampus, Screenshot is not acceptable)Work Report Sheet (only if you worked for other place on campus in that month) If you didn’t do a tutor work in a month, you don’t need to submit anything.Task of TutorSupport in daily life: Guide on campus, procedures on campus and at a government office, shopping for the startup of their life in Saga, finding an apartment, picking up at an airport, etc.Language SupportStudy support: Explanation of lectures, research experiment, preparation/review/writing reportEven if it’s for study/research support, do not do any dangerous things.Do not give any advice for driving a car or bike, even if it’s daily life support.Only staying with a tutee cannot be claimed as a tutor’s work.Regarding shopping for the startup of a tutee’s life in SagaTo separate other shopping, support for shopping can be reported as a tutor work only in the month a tutee entered Saga University and the month before that.Even if a tutor supports a tutee’s shopping, it cannot be a tutor work after the month of entrance.Consider what kind of support a tutee needs/wants for and talk with a supervisorA student who is recommended to be a tutor needs to follow the instruction and procedures given by the International Affairs DivisionTutor’s AttitudePlease mind the followings as a tutor when you contact with a tutee.Put yourself in a tutee’s placeTreat a tutee with kindnessDo not persist your opinionDo not judge by race, religionDo not act emotionallyDo not standardize a tuteeRespect a tutee’s privacySpeak easy JapaneseOthersTutor work is a paid work, but please do not work systematically as if it was just a part-time job. Please support them as your friend and try to understand cultural difference. If a tutee has a big issue (serious disease or mental issue), please do not decide by yourselves, and make sure to contact a supervisor and Office for student exchange. ０９５２－２８－８７１６ / ０９５２－２８－８１６９【others 】When providing face-to-face support, always keep in mind the need to prevent the spread of infection by, for example, making sure to wear a mask.【Inquiry】If you have any questions about tutoring, please contact us. Office for student exchange in Saga university student-int☆mail.admin.saga-u.ac.jp Please change ☆ to @ when you send an inquiry.Tutors should receive guidance from their supervisor regarding support for international students in advance, and report the status of tutor activity to their supervisor as appropriatelyTutor period/Date and TimeIn principal, the period of tutor is for a year. (When a tutee enters in the first semester, a tutor support system is available from April to the next March, and when a tutee enters in the second semester, it’s available from October to the next September.)  Talk with a tutee about tutoring day and time. However, a tutor has to prioritize their own classes. (* We will check if your tutor work is implemented at the same time as your class. If there are any special reasons such as there no class or class finishing early, please note that on the class schedule sheet. Skipping a class for a tutor work is not acceptale.) Allow at least five minutes between class and tutoring for travel and preparation.Contents of Guidance and AdviceThe main focus of the program will be on Japanese language, specialized fields, and daily life, but the tutor should consult with their academic supervisor to determine which aspects of the program to focus on, based on the wishes of international student.Work ReportTutors are required to fill out the &＃8220;Work Report&＃8221; for each month of implementation, obtain the approval seal of the supervisor and signature of the international student, and submit it to the International Office by the 10th of the following month of implementation. However, the report for March must be submitted by mid-Match.The work report should be completed each time the work is performed. The details of the work should be filled in specificallyNote that you will not be paid if the report is not submitted by the deadline without prior notice. In addition, special attention should be paid for the March submission as the deadline is different and submissions after the deadline will not be accepted.Before submission, be sure to check the &＃8220;Final Checklist before Submission.&＃8221;The work report should be as detailed and specific as possible without abbreviations. Be sure to use a ballpoint or fountain pen, and do not use erasable ballpoint pens, pencils, or mechanical pencils.Any corrections must be crossed out with two lines and must be stamped with an “inkan (personal seal)” on top. Do not use correction fluid. If there are multiple corrections, it may be necessary to prepare the report again, so please be careful and make as few corrections as possible.Tutor&＃8217;s personal timetable must be attached for each session. (PDF form output and printed from Live Campus)If the applicant has performed other work within Saga University within the same month and received a pay, a copy of that work schedule must be submitted together.Each document should be submitted as is, without stapling.You do not need to submit a report if you did not have any tutoring work for that month.PaymentsYour pay shall be 900 yen. Based on the implementation report, a pay for the number of hours implemented each month shall be paid to the tutors. The pay will be paid monthly, after deducting income tax, and remitted to each tutor&＃8217;s designated account. In principle, payment will be made on the 15th of the second month following the month in which the tutoring is conducted (or the next working day if the 15th is a holiday) after confirming the implementation status of all tutors (for example, payment for April will be made on June 15). Please be careful not to make any mistakes in filling out the form, as any incompleteness will delay the payment due to the time required to confirm the details.Understanding Information of TuteeStatus of TuteeRegular StudentStudents who have passed the same entrance examinations as Japanese students and are enrolled for the purpose of obtaining a degree.Research StudentStudents enrolling for a short period (3 months to 2 years) for research purposes. Basically, they do not take classes. Some students advance to regular students after their research.Exchange StudentsStudents who are enrolled in overseas partner university and come to Saga University for a short period (3months – a year) After completion of the program, they return to their home universities and graduate. Including Saga University Exchange Program (SPACE) students.Create Their Name in KATAKANA (カタカナ)Katakana names are required when registering as a resident at City Hall, opening a bank account, and registering information at Saga University. The name is created by listening to the foreign student&＃8217;s name by ear and applying a katakana name that is close in pronunciation. You should also introduce yourself, ask the international student his/her name, and make up a katakana name for him/her. *Katakana names are required for opening bank accounts, etc.Assistance in shopping for bedding and daily necessities(Note:” Shopping” here is a buying necessary items for setting up tutee’s life.) *You can buy futon inexpensively at “Shimamura” or “GOODAY”. (Approx. \4000~\6000 for a set of futons) (1.7km, 21min walk to Shimamura from the university, 1.2km, 14mins walk to GOODAY from the university)Assistance with procedures at City HallResidence Registration“Notification of Move-in” will be enveloped in the handouts for international students. Please fill it out in advance and bring it to the city hall with your passport and residence card. If you are already a residence of Japan and move to Saga city, please bring “a certificate of moving out” issued by a city you previously lived in, and register. Receive a number tag at the city office, and when your number is called, submit a set of application forms at the counter and receive a copy of your resident card, if necessary. One week to 10 days after registration, the Immigration Bureau will mail you a residence card. Please have the applicant submit a copy of the residence card to the International Division as soon as the card arrives in the mail. *Foreign students who entered Japan via Shin-Chitose, Narita, Haneda, Kansai, Chubu, Hiroshima, or Fukuoka airports already have a resident card, but are still required to register as a resident.National Health InsuaranceStudents who are privately insured in their own country must also follow the procedures to register. Students are automatically enrolled in National Health Insurance when they register as a resident.National Pension: You will be obliged to pay the National Pension, but you do not have to pay it if you apply for exemption from the National Pension. Please be sure to apply for it at the city office. Special auditing students do not need a student ID card. *Because the city hall is very crowded at the beginning of the semester, we recommend that you go early in the morning.Assistance in opening bank accounts for international students(Japan Post Bank recommended)Opening an account is optional, but if you receive a scholarship, you must open an account. If you use Japan Post Bank, you can open an account immediately after arriving in Japan (Japanese Government Scholarship students must open an account at Japan Post Bank). When you register as a resident, you will be issued a certificate of residence (fee-charging), and you will need to open an account with it and your student ID card. If you already have a resident card and are already registered as a resident, you do not need a resident card. If you wish to open an account before your student ID card is distributed, you will need to submit a notification of admission or other documents.*At banks other than Japan Post Bank, you cannot open an account until at least 6 months after the date of your departure! *Some financial institutions may require a seal (inkan) to open an account, so please call in advance to confirm.Assistance with moving-in procedures for International House and private apartmentsInternational students living in the International House submit a pledge and move-in form to the International Office.If your tutee intends to live in an apartment, please find an apartment and proceed contract procedure. at the Co-op as soon as possible. A guarantor is required for most contracts. Saga University will be the guarantor when the landlord agrees to Saga University&＃8217;s guarantee conditions and the international student enrolls in the &＃8220;Comprehensive Compensation for Foreign Student Housing&＃8221; (insurance). The &＃8220;Application for Guarantor&＃8221; and &＃8220;Letter of Guarantee&＃8221; forms are included in the materials distributed to international students. Please submit (1) Application for Guarantor, (2) Contract Letter, and (3) Letter of Guarantee to the International Office. After the next day of submission, you will be given a &＃8220;payment slip,&＃8221; so please come to the International Office to pick it up and pay the insurance premiums, etc. at a Seven-Eleven convenience store. After the International Office confirms the payment, the guarantor will be processed. It will take about one week to process the guarantor, so please come to the International Office around that time to pick up the guarantor form and submit it to the Co-op.Assistance with procedures, etc. at the International DivisionTake the international student to the faculty supervisorSubmit a copy of both sides of the resident card to the International Affairs Section. International students have been notified in advance. Submission deadline: As soon as possible after arrival in Japan.International students receiving scholarships submit a bank transfer request form (form distributed) and a copy of the page with account information from their bank book to the International Office. In addition, a signature is required at the International Office at the beginning of each month to confirm enrollment.Some exchange students take undergraduate classes together with Japanese students, so the International Office provides advice on which classes to take, etc.Exchange students cannot register classes online, so students must fill out the &＃8220;Course Registration Form&＃8221; by hand and submit it to the International Office by the deadline. International students will be briefed at the orientation for each program.All new international students are required to attend orientation for new international students and PC orientation. Tutors also participate if possible.Student ID card: Regular students and research students can pick up their ID card at the Academic Affairs; all other students can pick up their ID card at the PC orientation.Medical checkups are required.If a tutee has applied for tuition waiver or entrance fee waiver at the time of enrollment procedures, please take he/she to Student Life Division and assist them with the procedures.OthersAssistance with enrollment procedures, etc.Assistance with course registration, etc.Receive student ID card (regular and research students at the Academic Affairs, all others at PC Orientation)Explanation of Japanese culture and customsExplanation of how to dispose of garbageGuidance on campus and surrounding facilities, etc.Directory 佐賀大学国際交流推進センター Saga University Center for Promotion of International Exchange  1 Honjyo-machi, Saga, 840-8502, Japan +81-952-28-8169（Study Abroad） +81-952-28-8203（etc.） Contact Us Contents Foreign students Japanese students About the center for Staff Documents Download materials Useful links Japanese students who decide to study abroad Campus map Links Privacy & Policy Deal with personal information Copyright © 2024 Saga University. 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